Palmyra Township

Apr 12 2016 meeting

PALMYRA TOWNSHIP TRUSTEES

April 12, 2016

Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.

Chairman Michael led all in attendance in the Pledge of Allegiance.

Minutes from regular meeting March 22, 2016 were approved as presented.

RESOLUTION #16-63: Motion by Michael to approve and pay the bills, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

BILLS APPROVED AND PAID:

21469 RICKY D BENNETT WAGES 03/16/16-03/31/16 473.31
21470 R. STEVEN COSS JR WAGES 03/16/16-03/31/16 1,548.98
21471 DONALD J LUTZ WAGES 03/16/16-03/31/16 264.72
21472 CHARLES D CAMPBELL WAGES 03/16/16-03/31/16 339.16
21473 KHRISTY K GARVIN WAGES 03/16/16-03/31/16 208.61
21474 MARK E. GARVIN WAGES 03/16/16-03/31/16 1,498.43
21475 CHELSEA L HARRIS WAGES 03/16/16-03/31/16 425.52
21476 DEREK S REED WAGES 03/16/16-03/31/16 1,021.33
21477 AUSTIN T SMITH WAGES 03/16/16-03/31/16 163.39
21478 CHRISTOPHER J WHEELER WAGES 03/16/16-03/31/16 123.11
21479 KATHLEEN S. COFOJOHN SALARY 03/01/16-03/31/15 1,034.35
21480 JAMES H. DEFFENBAUGH SALARY 03/01/16-03/31/15 465.42
21481 ROBERT C DUNN SALARY 03/01/16-03/31/15 704.41
21482 HENRY A. MICHAEL SALARY 03/01/16-03/31/15 754.96
21483 SANDRA M. NUTTER SALARY 03/01/16-03/31/15 539.82
21484 KIMBERLY SPENCER WAGES 03/16/16-03/31/16 61.37
21485 OH CHILD SUPPORT PAYMENT CENTRAL GARNISHMENT 241.14
21486 CENTURYLINK MONTHLY SERVICE 154.96
21487 DOMINION EAST OHIO MONTHLY SERVICE 187.91
21488 VERIZON WIRELESS MONTHLY SERVICE 78.49
21489 QUALITY IP MONTHLY SERVICE 900.00
21490 PETTIGREW HARDWARE & FEED FD REPAIRS 79.71
21491 RICOH USA INC COPIER MAINTENANCE 16.10
21492 ESCOTT & COMPANY 80% AUDIT FEES 3,064.00
21493 AUDITOR OF STATE QTRLY UAN FEES 762.00
21494 BOUND TREE MEDICAL EMS SUPPLIES 355.20
21495 J & B MEDICAL SUPPLY INC EMS SUPPLIES 750.90
21496 TREASURER STATE OF OHIO VOLUNTEER FF DEPENDENT FUND 150.00
21497 BUREAU OF WORKERS COMP 2016 INSTALLMENT 1,202.50
21498 CAREWORKS COMP BWC GROUP RATING PROGRAM 1,055.00
21499 ROBINSON MED CENTER ONE NEW EMPLOYEE SCREENING 230.00
21500 SHAMROCK GEAR RESTORATION LLC REPAIRS – TURNOUT GEAR 190.65
21501 CLEARWATER SYSTEMS INC WATER SUPPLIES 218.86
21502 COIA IMPLEMENT SALES INC REPAIRS – KUBOTA 69.95
21503 FIRE FORCE SCBA REPAIRS 349.25
21504 COPE FARM EQUIPMENT JD 445 REPAIRS 48.84
21505 WM BENJAMIN TRUCKING HAUL PARK GRAVEL 272.92
21506 OSCAR BRUGMANN SAND & GRAVEL PARK SUPPLIES 670.60
21507 ADVANCE AUTO PARTS REPAIRS 249.03
21508 BREATHING AIR
SYSTEMS INC 		REPAIRS 110.05
EFTPS UNITED STATES
TREASURY 		PAYROLL WITHHOLDING TAX 2,739.03
EFT TREASURERE STATE OF OHIO PAYROLL WITHHOLDING TAX 426.91
EFT OPERS MONTHLY PENSION 2,591.82
EFT OP&F MONTHLY PENSION 2,679.26
EFT OH DEPT. JOB & FAMILY SERVICES 1ST QTR UNEMPLOYMENT TAX 221.81

FISCAL OFFICER REPORT

  1. Presented March bank reconciliation P.O.’s and B.C.’s.
  2. Reported March receipts were $145,478.23.
  3. Briefly discussed State of Ohio Verizon cell phone plan.

RESOLUTION #16-64: Motion by Michael to switch the cell phone plan to the State of Ohio purchasing plan at a cost of$60 per month, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

TRUSTEE REPORTS:

TRUSTEE MICHAEL

  1. Thanked Terry Mott for the information regarding CO2 Emission s and CO2 Flooding provided in a letter to the township. Trustee Michael reported that the Township has no control over these matters.
  • Discussed dates for the picnic invitation from Hellen and Larry White for those who serve the township. The Chief will get back to the trustees with a date.
  • Briefly reviewed the AETNA health insurance renewal proposal.

RESOLUTION #16-65: Motion by Michael to discontinue offering healthcare insurance or vision care insurance as of July1, 2016 seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

  • Discussed placing an operating levy on for the Fire Department for the purpose of equipment repairs and replacement. Discussed the need for a new squad and discussed the age of the other trucks. Trustees discussed whether wages should be included. Trustees discussed what millage would be appropriate. 1 Mill levy would generate $55,297 per year. The squad needs replaced before we could save enough to purchase one with a 1 Mill levy. Other suggestions were a 1.5 or 2 Mill levy.
  • Presented update on the SE Soft Ball and Base Ball that they have not presented requested information to Chris Meduri or Palmyra or Deerfield as of this time.

TRUSTEE DEFFENBAUGH

  1. Reported that all street lights were working on 4/11/16.

TRUSTEE DUNN

  1. Discussed park drive. Steve had placed gravel on the drive. The drive appears to be in better condition than it was at the Easter Egg Hunt. The township will not try to get Townsend to repair the drive as the damage could have been a result of the oil truck using the drive.
  • Reminded everyone that the meeting on April 26 is at 7:00pm.

DEPARTMENT REPORTS

ZONING INSPECTOR

  1. Written report presented.

ROAD SUPERVISOR

  1. Written report presented.

RESOLUTION #16-66: Motion by Michael to approve purchase of pipe and gravel for the park at an estimated cost of $500and to purchase topsoil and grass seed for the park and cemetery at an estimated cost of $550, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

FIRE CHIEF

  1. Written report presented.

RESOLUTION #16-67: Motion by Michael to approve additional expenditure to J & B Medical in the amount of $150.72 for EMS supplies, purchase Siren for 2017 at an estimated cost of $156.56 to repair Nolan Kettle turnout gear in the amount of $190.65 to purchase 6 brush fire brooms, soft backpack Indian pump and fittings less the three 4” storz fittings from Fire Force at an estimated cost of $341 to recharge and replace fire extinguisher from Warren Fire Equipment at a cost of $435.90 to repair overhead garage door for 2018 by Biery’s Garage doors – cost unknown, seconded by Deffenbaugh.

Roll Call:  Michael-yes, Deffenbaugh-yes, Dunn-yes.

RESOLUTION #16-68: Motion by Michael to accept the letter of retirement from Ken Bator with regret, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.

RESOLUTION #16-69: Motion by Deffenbaugh to send three members to the EMS Symposium on May 20 at a cost of $60each seconded by Dunn.

Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.

RESOLUTION #16-70: Motion by Michael to enter into executive session to discuss employee discipline, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes

Trustee Michael reported that we are now back in session.

Trustee Michael reported that Nolan Kettle is in violation of 18.1.13; 18.5; 18.8; 18.14; 22.3; 22.34; 22.35.3; 23.22; 24.1; 27.3 of the Personnel Policy Manual. Chief Garvin recommends the following discipline: (1). A 10 day suspension from the Palmyra Fire Department. (2). Placement on probation for one (1) year from the date of suspension, during which said time he must complete all training that, has been paid for by the Township. (3). No lights and sirens can be placed on his personal vehicle until after his one year probation period is over. And finally number (4). Any violation of the Palmyra Fire Department Personnel Polices Manual (Rules and Regulations) during the probationary period may result in automatic removal from the department.

RESOLUTION #16-71: Motion by Michael to accept the Chief’s recommendation for discipline, seconded by Dunn.

Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes

Open Communication

None

Safety Issues

None

RESOLUTION #16-72: Motion by Michael to adjourn at 8:47 pm seconded by Deffenbaugh.

Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.

________ Henry Michael, Chairperson _______Kathleen S. Cofojohn, Fiscal Officer

_________ James Deffenbaugh, Vice-Chairman ______ Robert Dunn, Trustee

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