PALMYRA TOWNSHIP TRUSTEES
December 11, 2018
Regular meeting called to order at 7:00 p.m. by Chairman Michael with Trustees Deffenbaugh and Dunn and Fiscal Officer Cofojohn present.
Chairman Michael led all in attendance in the Pledge of Allegiance.
Minutes from regular meeting November 29, 2018 were approved as presented.
RESOLUTION #18-172: Motion by Michael to approve and pay the bills, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
BILLS APPROVED AND PAID:
| 23216-23218 | VOID | VOID | 0.00 | |
| 23219 | RICKY D BENNETT | WAGES 11/16/18-11/30/18 | 348.82 | |
| 23220 | R. STEVEN COSS JR | WAGES 11/16/18-11/30/18 | 2,005.00 | |
| 23221 | DONALD J LUTZ | WAGES 11/16/18-11/30/18 | 399.62 | |
| 23222-23232 | VOID | VOID | 0.00 | |
| 23233 | MATTHEW K BENNETT | RESPONDER 06/01/18-11/30/18 | 205.89 | |
| 23234 | CHARLES D CAMPBELL | RESPONDER 06/01/18-11/30/18 | 135.54 | |
| 23235 | LINDSAY Y DAVIS | WAGES 11/16/18-11/30/18 | 205.66 | |
| 23236 | MARK E. GARVIN | WAGES 11/16/18-11/30/18 | 2,156.80 | |
| 23237 | CHELSEA L HARRIS | WAGES 11/16/18-11/30/18 | 528.77 | |
| 23238 | BRIAN K KELDERHOUSE | RESPONDER 06/01/18-11/30/18 | 70.48 | |
| 23239 | NOLAN M KETTLE | RESPONDER 06/01/18-11/30/18 | 991.37 | |
| 23240 | NICHOLAS H SCHRECKENGOST | WAGES 11/16/18-11/30/18 | 506.06 | |
| 23241 | SHAWN A SCHRECKENGOST | RESPONDER 06/01/18-11/30/18 | 922.28 | |
| 23242 | DANIEL R SHEETS | WAGES 11/16/18-11/30/18 | 210.69 | |
| 23243 | DARIN J WARD | WAGES 11/16/18-11/30/18 | 321.26 | |
| 23244 | KATHLEEN S. COFOJOHN | SALARY 11/01/18-11/30/18 | 1,145.02 | |
| 23245 | JAMES H. DEFFENBAUGH | SALARY 11/01/18-11/30/18 | 546.07 | |
| 23246 | ROBERT C DUNN | SALARY 11/01/18-11/30/18 | 752.00 | |
| 23247 | HENRY A. MICHAEL | SALARY 11/01/18-11/30/18 | 831.77 | |
| 23248 | SANDRA M. NUTTER | SALARY 11/01/18-11/30/18 | 567.68 | |
| 23249 | CENTURYLINK | MONTHLY SERVICE | 162.47 | |
| 23250 | DOMINION EAST OHIO | MONTHLY SERVICE | 267.84 | |
| 23251 | QUALITY IP | OFFICE 365 | 52.00 | |
| 23252 | VERIZON WIRELESS | MONTHLY SERVICE | 43.87 | |
| 23253 | BUREAU OF WORKERS’ COMP | 2019 INSTALLMENT | 644.91 | |
| 23254 | TREASURER OF OHIO | UAN FEES | 762.00 | |
| 23255 | SARCHIONE FORD | 2017 REPAIRS | 185.40 | |
| 23256 | JOHN’STOWING & REPAIR INC | TOW 2017 AND 2013 | 585.00 | |
| 23257 | EMERGENCY MEDICAL PRODUCTS INC | EMS SUPPLIES | 277.82 | |
| 23258 | OSCAR BRUGMANN SAND & GRAVEL | ROAD GRIT | 420.21 | |
| 23259 | WM BENJAMIN TRUCKING INC | TRUCKING ROAD GRIT | 189.77 | |
| 23260 | ADVANCE AUTO PARTS | REPAIRS 2017 | 262.95 | |
| 23261 | CLEARWATER SYSTEMS | FD SUPPLIES | 21.45 | |
| 23262 | CITY OF RAVENNA | DISPATCH FEES | 3,825.00 | |
| 23263 | TALLMADGE ASPHALT | ROAD SUPPLIES | 321.20 | |
| 23264 | J & B MEDICAL SUPPLY INC | EMS SUPPLIES | 42.58 | |
| EFTPS | UNITED STATES TREASURY | PAYROLL WITHHOLDING TAX | 3,571.27 | |
| EFT | TREASURER STATE OF OHIO | PAYROLL WITHHOLDING TAX | 552.42 | |
| EFT | OPERS | MONTHLY PENSION | 2,941.10 | |
| EFT | OP&F | MONTHLY PENSION | 2,206.56 |
FISCAL OFFICER REPORT
- Presented November bank reconciliations, PO’s, and BC’s.
- Reported November receipts were $43,949.07.
- Reported need to amend 2019 temporary appropriations within fund 1000.
RESOLUTION #18-173: Motion by Michael to amend 2019 temporary appropriations to increase 1000-130-317 by $50 and decrease 1000-130-330 by $50, seconded by Dunn.
Roll Call: Michael-yes, Dunn-yes, Deffenbaugh-yes.
- Reported need to increase general fund appropriations by $22000 for Nature works grant playground equipment.
RESOLUTION #18-174: Motion by Dunn to amend 2018 permanent appropriations to increase 1000-760-740 by $22,000, seconded by Michael.
Roll Call: Dunn-yes, Michael-yes, Deffenbaugh-yes.
TRUSTEE REPORTS:
TRUSTEE MICHAEL
- Reported he was in contact with Chris Meduri to go over the steps to pursue the Chapel Building. He reported he needs the complete set of plans to give the building department.
TRUSTEE DEFFENBAUGH
- Reported need to nominate 2019 members of the Volunteer FF Dependents Board.
RESOLUTION #18-175: Motion by Deffenbaugh to nominate Henry Michael and Robert Dunn to the 2019 Volunteer Firefighter s’ Dependency Board, seconded by Michael.
Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.
- Reported there is an issue with Fire Department Procedures Rule 23.23 and he would like to have the rule rescinded.
RESOLUTION #18-176: Motion by Deffenbaugh to rescind Fire Department Rules and Regulations, 23.23 effective January 1, 2019 seconded by Michael.
Roll Call: Deffenbaugh-yes, Michael-yes, Dunn-yes.
TRUSTEE DUNN
- Reported he spoke with Bill Steiner regarding the changes to the Portage County Curbside Recycling Survey that will be sent out to Palmyra residents to see if there is any interest in the Township for Curbside recycling. Once the trustees approve the survey changes, the surveys will be mailed to residents.
- Reported that he spoke with a gentleman regarding the website security piece and that he thought the cost was due to the layers of security. He is still looking into the security of the website.
DEPARTMENT REPORTS
ZONING INSPECTOR
- Written report received which included new permits and updates on pending issues.
ROAD SUPERVISOR
- Written report presented which included purchases made; upcoming projects and completed projects.
FIRE CHIEF
- Written report presented which included purchase requests, updates on personnel, and alarms.
RESOLUTION #18-177: Motion by Michael to approve purchase of EMS Supplies at an estimated cost of $410 from EMP and to approve payment to Active 911 for $246.75, seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
RESOLUTION #18-178: Motion by Deffenbaugh to appoint Chelsea Harris to the position of Lieutenant, seconded by Dunn.
Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.
RESOLUTION #18-179: Motion by Deffenbaugh to appoint Chelsea Harris as acting EMS Coordinator, seconded by Dunn.
Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.
RESOLUTION #18-180: Motion by Deffenbaugh to appoint Shawn Schreckengost to the position of Safety Officer, seconded by Dunn.
Roll Call: Deffenbaugh-yes, Dunn-yes, Michael-yes.
Open Communication
Frank Waldeck thanked James Deffenbaugh and Sandy for their good advice relating to alleged drug activity at a duplex on Jones Road near his house.
Frank wanted to know if the Township had a policy prohibiting the establishment and operation medical marijuana cultivation, processing, and retail dispensaries in Palmyra Township. Trustees reported we had but it had expired.
Tim Paulus wanted to know the status of the website. Trustee Deffenbaugh reported we were working on it.
Safety Issues
None
RESOLUTION #18-181: Motion by Michael to adjourn at 7:52 p.m. seconded by Deffenbaugh.
Roll Call: Michael-yes, Deffenbaugh-yes, Dunn-yes.
______ Henry Michael, Chairperson
______ Kathleen S. Cofojohn, Fiscal Officer
______ James Deffenbaugh, Trustee
______ Robert Dunn, Trustee